PMP- Initiating Process Group
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Which of the following is an Output of Develop Project Charter?
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Requirements Documentations
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Organisational Process Assets
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Resource Calenders
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Project Charter
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This PMP quiz focuses on the Initiating Process Group, assessing knowledge on handling cultural differences, stakeholder analysis, defect costs, project authorization, and project scope. It prepares learners for effective project initiation and management.
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- 2.
A notice sent to a subcontractor about the contract is an example of which kind of communication?
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Informal verbal
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Formal written
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Formal verbal
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Informal written
Correct Answer
A. Formal writtenExplanation
B- Anytime you have any communication having to do with the contract, it’s always formal written communication.Rate this question:
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- 3.
You have recently been assigned to be the project manager for a project that is already underway (the previous project manager has been moved to a different project). As you begin to learn about the project, you realize that a project charter was never established. What should you do?
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Complain about the project charter not being completed.
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Wait and see if a project charter is needed.
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Establish a project charter at the point when you enter the project.
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Assume that it is too late and continue without a project charter.
Correct Answer
A. Establish a project charter at the point when you enter the project.Explanation
C - Even if done late, a project charter can help establish the legitimacy of a project and should be completed as soon as possible.Rate this question:
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- 4.
Which of the following are enterprise environmental factors influencing a project's success?
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Stakeholder risk tolerances
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Political climate
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Marketplace conditions
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All of the above
Correct Answer
A. All of the aboveExplanation
D - All the three listed factors are enterprise environmental factors that influence a project's success. Enterprise environmental factors may enhance or constrain project management options.Rate this question:
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- 5.
Which of the following describes the Executing process group?
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Project plans are put into action.
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Project performance measurements are taken and analyzed.
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Project plans are developed.
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Project plans are published.
Correct Answer
A. Project plans are put into action.Explanation
The Executing process group is responsible for putting project plans into action. This involves coordinating and managing the resources, tasks, and activities outlined in the project plan. During this phase, the project team carries out the work defined in the plan, and progress is monitored and controlled. Project performance measurements are taken and analyzed in the Monitoring and Controlling process group, not in the Executing process group. Developing project plans and publishing them typically occur in the Planning process group.Rate this question:
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- 6.
Which of the following is NOT a type of communication ?
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Formal written
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Paralingual
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Nonverbal
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Noise
Correct Answer
A. NoiseExplanation
D- Noise is something that interferes with communication. It’s not a communication type.Rate this question:
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- 7.
Which of the following is NOT a stakeholder?
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A project team member
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An attorney from your company’s competitor
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A representative from your project team’s union
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The project sponsors
Correct Answer
A. An attorney from your company’s competitorExplanation
B- A stakeholder is anyone who is affected by the cost, time, or scope of your project. And that includes UnionsRate this question:
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- 8.
You have been asked to establish a project charter for your new project. According to PMBOK, who normally has the responsibility to authorize the charter?
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Company president or CEO
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Project initiator or sponsor
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Key project stakeholders
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Project manager
Correct Answer
A. Project initiator or sponsorExplanation
B - The project initiator or sponsor external to the project authorizes the project charter. However, a project manager should be involved in the process as early as possible.Rate this question:
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- 9.
If you want to have multiple vendors bid on your contract, what is the best way to ensure that all vendors have the same information before bidding?
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Issue a standard request for bid and do not allow any questions
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Hold a bidder's conference
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Communicate only through email
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Communicate only through phone calls
Correct Answer
A. Hold a bidder's conferenceExplanation
B - A bidder's conference is a good way to ensure all bidders have the same information at the same time and to ensure fairness and equity within the bidding process.Rate this question:
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- 10.
Which of the following BEST describes the main purpose of the project charter?
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It authorizes the project manager to work on the project
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It identifies the sponsor and describes his or her role on the project
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It contains a list of all activities to be performed
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It describes the initial scope of the work
Correct Answer
A. It authorizes the project manager to work on the projectExplanation
A- The project charter does several important things: it lays out the project requirements, describes
an initial summary milestone schedule, documents the business case, and identifies initial risks, assumptions, and constraints. But the most important thing that a project charter does is that it identifies the project manager, and assigns him or her the authority necessary to get the job done.Rate this question:
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- 11.
Which of the following is an Output of Develop Project Management Plan?
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Change Requests
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Organisational Process Assets Updates
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Communication Management Plan
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Project Management Plan
Correct Answer
A. Project Management PlanExplanation
The output of the Develop Project Management Plan process is the Project Management Plan. This plan is a comprehensive document that outlines the approach and strategies for managing the project. It includes information on project scope, schedule, budget, communication, risk management, and other important aspects. The Project Management Plan serves as a guide for the project team and stakeholders throughout the project's lifecycle, ensuring that everyone is aligned and working towards the same goals.Rate this question:
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- 12.
Ongoing operations and a project both have Initiating Processes, but only a project has __________.
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Planning Processes
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Closing Processes.
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Control processing
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Executing Processes
Correct Answer
A. Closing Processes.Explanation
B - A project is a finite effort; the Initiating Process Group starts the cycle, and the closing Process Group ends the cycle.Rate this question:
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- 13.
Why is it important to have a staff release plan for people within the project team?
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It helps people manage their time.
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The project protects itself from lawsuit.
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It is not important.
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The project saves money by releasing people from the project at the right time and morale is also improved.
Correct Answer
A. The project saves money by releasing people from the project at the right time and morale is also improved.Explanation
D - A staff release plan provides a clean break point for an individual and saves the project money in the process.Rate this question:
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- 14.
A company is about to begin work on a large construction project to build four new buildings for a bank that wants to open new branches. The sponsor is writing a project charter. She recalls that a previous project the company performed for another bank ran over budget because the team had underestimated the effort required to install the reinforced walls in the vault. The previous project manager had documented the details of the lessons learned from this project. Where should the sponsor look for these lessons learned?
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The project records management system
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The company’s organizational process assets
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The project’s work performance information
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The project’s work performance information
Correct Answer
A. The company’s organizational process assetsExplanation
B- Lessons learned from past projects are always part of a company’s organizational process.Rate this question:
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- 15.
Project risks should include impacts to project:
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Organization and profitability
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Project scope
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Schedule and cost
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Schedule, cost, quality or performance
Correct Answer
A. Schedule, cost, quality or performanceExplanation
D - Schedule, cost, quality and performance are often the key factors that risks can impact for a project.Rate this question:
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- 16.
While creating a project charter, you discover a new project management software tool has come onto the market. You spend the weekend taking an online tutorial to learn about it. This is an example of:
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An assigned project manager using authority and responsibility
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Not paying for copyrighted software
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Contributing to the project management body of knowledge
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Enhancing personal professional competence
Correct Answer
A. Enhancing personal professional competenceExplanation
D- The PMP Code of Professional Conduct tells us that an important part of any project manager’s career is enhancing personal professional competence. This means increasing your knowledge and applying it so that you can improve your ability to manage projects.Rate this question:
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- 17.
Which of the following is NOT found in a project charter?
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The summary budget
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High-level requirements
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Procedures for managing changes to contracts
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Responsibility and name of the person authorized to manage the project
Correct Answer
A. Procedures for managing changes to contractsExplanation
C- The procedure for managing changes to a contract is found in the Contract Management Plan.
The other three answers are all things you typically find in a project charter.Rate this question:
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- 18.
Project scope, time, and cost are often referred to as the:
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Three-legged stool
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Triple constraint
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Project drivers
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Standard constraints
Correct Answer
A. Triple constraintExplanation
B - Project quality is affected by balancing project scope, time, and cost. High quality projects deliver the required product, service, or result within scope, on time, and within budget.Rate this question:
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- 19.
Mary is a project manager at a consulting company. The company regularly builds teams to create products for clients. When the product is delivered, the team is dissolved and assigned to other projects. What kind of organization is she working for?
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Weak matrix
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Projectized
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Functional
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Strong matrix
Correct Answer
A. ProjectizedExplanation
B- Mary is working for a projectized organization. In those companies, the project manager has authority over the team as well as the project.Rate this question:
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- 20.
A hierarchical structure of resources organized by resource type category and resource type used in resource leveling schedules is known as:
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Team structure
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Resource Pool
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Organization breakdown Structure
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Resource Breakdown Structure
Correct Answer
A. Resource Breakdown StructureExplanation
D - The Resource Breakdown Structure is a hierarchical structure of resources by resource category and resource type used in resource leveling schedules and to develop resource-limited schedules. This may also be used to identify and analyze project human resource assignments.Rate this question:
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- 21.
Which of these is NOT a risk diagramming technique?
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System or process flow charts
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Cause and effect diagram
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RACI chart
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Influence diagrams
Correct Answer
A. RACI chartExplanation
C - Risk diagramming techniques can include: cause and effect diagrams (also known as fishbone diagrams), flowcharts, and influence diagrams.Rate this question:
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- 22.
Which of the following is an Input to Close Project or Phase?
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Work Performance Measurement
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Project Schedule
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Validated Changes
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Accepted Deliverables
Correct Answer
A. Accepted DeliverablesExplanation
Accepted deliverables are the outputs of the project that have been reviewed and approved by the project stakeholders. They are the tangible or intangible products, services, or results that have met the specified requirements and are ready to be handed over to the customer or end user. These accepted deliverables serve as an input to the Close Project or Phase process, as they indicate that the project or project phase has been successfully completed and can be formally closed.Rate this question:
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- 23.
As a PMP, one of your responsibilities is to ensure integrity on the project. When your personal interests are put above the interests of the project or when you use your influence to cause others to make decisions in your favor without regard for the project outcome, this is considered:
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Conflict of interest
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Using professional knowledge inappropriately
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Culturally unacceptable
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Personal conflict issue
Correct Answer
A. Conflict of interestExplanation
When a PMP prioritizes their personal interests over the interests of the project or manipulates others to make decisions in their favor without considering the project's outcome, it is known as a conflict of interest. This means that the individual is not acting in the best interest of the project and is compromising its integrity. It is important for project managers to remain impartial and make decisions that benefit the project as a whole.Rate this question:
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- 24.
Which of the following shows roles and responsibilities on your project?
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Bar chart
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Resource histogram
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RACI matrix
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Human Resource Management Plan
Correct Answer
A. RACI matrixExplanation
The RACI matrix shows roles and responsibilities on your project. RACI stands for Responsible, Accountable, Consulted, Informed.Rate this question:
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- 25.
You are a project manager for the information technology division of a local satellite TV broadcasting company. This spring, the chief information officer for your company gave you the project to convert and upgrade all the PCs in the department to the latest release of a specific desktop application. Prior to this conversion, all manner of desktop software existed on machines throughout the company and had caused increasing problems with sharing files and information across the company. A lot of unproductive hours were spent typing information into several formats. This project came about as a result of which of the following?
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Technological advance
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Business need
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Customer request
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Legal requirement
Correct Answer
A. Business needExplanation
The project to convert and upgrade all the PCs in the department to the latest release of a specific desktop application came about as a result of a business need. The increasing problems with sharing files and information across the company, as well as the unproductive hours spent typing information into several formats, indicated a need for a standardized desktop software. By converting and upgrading all the PCs, the company aims to address this business need and improve productivity and efficiency within the department.Rate this question:
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- 26.
Which of the following statements is true regarding Close Project?
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Close Project occurs at the end of a project phase and at the end of the project.
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Close Project occurs at the end of the project phase only.
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Close Project occurs at the end of the project only.
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Close Project is performed after Contract Closure.
Correct Answer
A. Close Project occurs at the end of a project phase and at the end of the project.Explanation
The correct answer is that Close Project occurs at the end of a project phase and at the end of the project. This means that Close Project is performed both when a specific phase of the project is completed and when the entire project is finished. It is important to close a project phase to ensure that all deliverables are completed and approved before moving on to the next phase. Similarly, closing the entire project ensures that all project objectives have been met and all project documentation is finalized.Rate this question:
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- 27.
During a presentation to management, you want to display the project schedule with only the key deliverables displayed. What is the correct tool for this purpose?
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Project Schedule Network Diagram
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Critical Path Schedule
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Milestone chart
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Bar chart
Correct Answer
A. Milestone chartExplanation
C - A milestone chart displays only the key deliverables and is simple and easy to understand.Rate this question:
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- 28.
What is the advantage of preparing an estimate of costs by an outside professional estimator?
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To determine if a lump sum contract should be used
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To determine the project funding limits
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To hold vendors accountable to a certain price
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To serve as a comparison point for incoming estimates
Correct Answer
A. To serve as a comparison point for incoming estimatesExplanation
D - An estimate of costs will serve as a benchmark on proposed responses. Any significant differences in cost estimates can be an indication that the procurement statement of work was deficient, ambiguous or the prospective sellers failed to understand the work.Rate this question:
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- 29.
You are developing the project charter for a new project. Which of the following is NOT part of the enterprise environmental factors?
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Lessons learned from previous projects
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Knowledge of which departments in your company typically work on projects
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The work authorization system
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Government and industry standards that affect your project
Correct Answer
A. Lessons learned from previous projectsExplanation
A- Lessons learned are part of the organizational process assets, not enterprise environmental factors. Your company’s enterprise environmental factors tell you about how your company typically does business—like how your company’s departments are structured, and the
regulatory and industry environment your company operates in.Rate this question:
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- 30.
A company that designs and manufactures a series of new bicycles each year may manage the effort more efficiently how?
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As a program
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As separate design and engineering projects
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As separate UPC codes
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As independent product lines
Correct Answer
A. As a programExplanation
A - A program is a group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually.Rate this question:
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- 31.
Dave is the project manager for a construction project that is building a gazebo. When the project first started, he met with the stakeholders to define the scope. The sponsors mentioned that the gazebo is a really important part of their daughter’s wedding ceremony that was planned for seven months from then. In fact, they said that if the gazebo couldn’t be completed in seven months, it wouldn’t be worth it for them to even start the project. Dave wrote down the seven-month deadline to put in his Project Scope Statement. In which section of the document did the deadline appear?
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Project Deliverables
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Project Objectives
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Project Constraints
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Project Assumptions
Correct Answer
A. Project ConstraintsExplanation
C- Since the project absolutely must be completed in seven months for it to be worth doing, the deadline is a constraint.Rate this question:
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- 32.
During lunch with a project manager from another department, you are given to understand that it is sufficient to adhere to the applicable Standards for the project. Regulations are not necessarily applicable to projects since they are guidelines and you as PM have the option to decide whether they are applicable or not. Your understanding is that :
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Standards are guidelines established by consensus and approved by a recognized body whereas Regulations are mandatory, government-imposed requirements.
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Standards are mandatory requirements created by the project team whereas Regulations are mandatory requirements issued by the Government.
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Standards are internally issued guidelines whereas Regulations are government-issued guidelines.
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Both are the same. The usage of the term varies depending on the country in which you operate.
Correct Answer
A. Standards are guidelines established by consensus and approved by a recognized body whereas Regulations are mandatory, government-imposed requirements.Explanation
A - Standards are seen more as guidelines, developed by a recognized body, established by consensus. In contrast, regulations are government imposed requirements. Ex: Building codes are an example of regulationRate this question:
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- 33.
All of the following are inputs into the Directing and Managing Project Execution EXCEPT?
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Risk Register
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Organisational Process Assets
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Enterprise Environmental Factors
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Project Management Plan
Correct Answer
A. Risk RegisterExplanation
The Risk Register is not an input into the Directing and Managing Project Execution process. The Risk Register is a tool used in the Identify Risks process, which is part of the Project Risk Management knowledge area. The Directing and Managing Project Execution process focuses on executing the project plan and managing the project team, and does not directly involve the Risk Register. The other options listed - Organisational Process Assets, Enterprise Environmental Factors, and Project Management Plan - are all inputs into the Directing and Managing Project Execution process.Rate this question:
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- 34.
Estimating the type and quantities of material, people, equipment or supplies required to perform each activity is:
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Estimate Activity Workload
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Estimate Activity Input
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Activity Resource Requirements
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Estimate Activity Resources
Correct Answer
A. Estimate Activity ResourcesExplanation
D - Estimate Activity Resources is the process of estimating the type and quantities of material, people, equipment or supplies required to perform each activity.Rate this question:
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- 35.
You’re managing an industrial design project. Your project is currently in the Initiating phase. The project charter has been created, and you are working on identifying the stakeholders. Which of the following is NOT something that you should do?
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Review lessons learned from prior projects
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Perform a stakeholder analysis
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Review procurement documents
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Create the change control system
Correct Answer
A. Create the change control systemExplanation
D- You don’t create the change control system in the Initiating phase—that’s something that you do as part of your project planning activities.Rate this question:
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- 36.
Which of the following statements is correct?
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A collection of unrelated programs can constitute a portfolio.
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The scope of a portfolio is typically smaller than that of a program.
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A program is a group of unrelated projects.
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A program need not consist of projects.
Correct Answer
A. A collection of unrelated programs can constitute a portfolio.Explanation
A - A portfolio refers to a collection of projects of programs that are grouped together to facilitate their effective management. The projects or programs need not be directly related or interdependent.Rate this question:
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- 37.
Deliverables can be described as?
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The purpose for undertaking the project
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The verifiable results of products or services that must be produced to consider the project complete
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The specifications regarding the goals of the project that must be produced to consider the project complete
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The measurable outcomes of the project goals
Correct Answer
A. The verifiable results of products or services that must be produced to consider the project completeExplanation
Deliverables can be described as the verifiable results of products or services that must be produced to consider the project complete. This means that deliverables are the tangible or intangible outputs that are expected to be produced as a result of the project. They are the measurable outcomes that demonstrate the successful completion of the project and can be used to evaluate its success.Rate this question:
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- 38.
On obtaining the project charter, the project manager of a project immediately put together the project team to execute the project. Is this correct?
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Yes. Acquisition of the project tam is primarily an Initiating Process Group activity.
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Yes. The project manager needs to get the team together as soon as the project starts.
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No. It is the responsibility of the Project sponsor to provide the team for execution.
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No. Acquisition of the project team is primarily an Executing Process Group activity.
Correct Answer
A. No. Acquisition of the project team is primarily an Executing Process Group activity.Explanation
D - No, the project team is not acquired immediately after signing of the project charter. Acquisition of a project team starts with HR planning in the Planning process group, followed by the Acquisition of the team in the Execution phase. The other answers are wrong because the Acquisition of the project team is mentioned in the wrong phase. It is also not the responsibility of the Project Sponsor to provide the team for execution.Rate this question:
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- 39.
You are initiating project that has a virtual team. Half of your team members will be located in another country, where they are working for a subcontractor. The subcontractor’s team members speak a different dialect of English than your team does. After a conference call to review the project charter, two of your team members make jokes about the way your subcontractor’s team members speak. What is the BEST way to handle this situation?
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Inform the subcontractor that they must adopt a non-discriminatory policy or you will be forced to terminate the contract and find a subcontractor that does not discriminate against women
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Do nothing, because discrimination against women is a cultural norm in the subcontractor’s country
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Update the project charter to add a requirement that teams expect cultural differences
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Promote another team member, but find a different way to reward the woman for her work
Correct Answer
A. Update the project charter to add a requirement that teams expect cultural differencesExplanation
This option addresses the issue by acknowledging the cultural differences between team members and promotes understanding and inclusivity within the project. It is important to recognize and respect cultural diversity when working with virtual teams from different countries and backgrounds. Discriminatory remarks should not be tolerated, and setting expectations for teams to understand and respect cultural differences is a constructive approach to managing such situations.Rate this question:
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- 40.
The Project Management Knowledge Areas _______________
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Include Initiation, Planning, Executing, Monitoring and Controlling, and Closing
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Consist of nine areas that bring together processes that have things in common
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Consist of five processes that bring together phases of projects that have things in common
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Include Planning, Executing, and Monitoring and Controlling processes because these three processes are commonly interlinked
Correct Answer
A. Consist of nine areas that bring together processes that have things in commonExplanation
The correct answer states that the Project Management Knowledge Areas consist of nine areas that bring together processes that have things in common. This means that the knowledge areas in project management are organized based on the similarities and commonalities of the processes within each area. This approach allows for a systematic and cohesive understanding of project management, as it groups together related processes and ensures that they are addressed in a comprehensive manner.Rate this question:
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- 41.
The primary function of the Closing processes is to perform which of the following?
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Formalize lessons learned and distribute this information to project participants.
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Perform audits to verify the project results against the project requirements.
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Formalize project completion and disseminate this information to project participants.
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Perform post-implementation audits to document project successes and failures.
Correct Answer
A. Formalize project completion and disseminate this information to project participants.Explanation
The primary function of the Closing processes is to formalize project completion and disseminate this information to project participants. This includes activities such as obtaining formal acceptance of the deliverables, documenting lessons learned, conducting post-implementation audits, and ensuring that all project documentation is complete and archived. The purpose is to bring the project to a controlled and orderly conclusion, ensuring that all project objectives have been met and that the project is formally closed.Rate this question:
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- 42.
Which of the following statements is not true about a subproject?
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A subproject is a manageable component of a project.
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A subproject is the smallest unit of a project and cannot be broken down further.
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A subproject may be created from a project depending on human resource skill requirements.
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A subproject can be contracted to an external enterprise or another functional unit in the performing organization.
Correct Answer
A. A subproject is the smallest unit of a project and cannot be broken down further.Explanation
B - A subproject is not necessarily the smallest unit. On very large projects, the subproject can further consist of a series of even smaller projects.Rate this question:
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- 43.
All of the following statements are true of the project Closing processes except for which one?
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Probability for success is greatest in the project Closing\ processes.
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The project manager’s influence is greatest in the project Closing processes.
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The stakeholders’ influence is least in the project Closing processes.
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Risk is greatest in the project Closing processes.
Correct Answer
A. Risk is greatest in the project Closing processes.Explanation
The project closing processes involve finalizing all project activities and formally closing the project. During this phase, the probability for success is high because the project is nearing completion and all deliverables are being finalized. The project manager's influence is also significant during the closing processes as they oversee the completion of all project tasks and ensure that all project objectives are met. Additionally, stakeholders' influence may be minimal during this phase as their involvement may decrease as the project nears its end. However, the statement "Risk is greatest in the project Closing processes" is incorrect. The closing processes are focused on wrapping up the project and mitigating any remaining risks, so the level of risk is typically lower during this phase compared to earlier stages of the project.Rate this question:
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- 44.
All of the following processes form part of the Executing process group except?
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Performing activities in accordance with the project management plan.
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Managing changes to the deliverables
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Completing the work in accordance with the defined quality framework and specification.
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Coordinating people and resources.
Correct Answer
A. Managing changes to the deliverablesExplanation
The Executing process group involves performing activities in accordance with the project management plan, completing the work in accordance with the defined quality framework and specification, and coordinating people and resources. Managing changes to the deliverables, on the other hand, falls under the Monitoring and Controlling process group, where changes to the project are identified, evaluated, and implemented. Therefore, managing changes to the deliverables is not part of the Executing process group.Rate this question:
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- 45.
A project manager's primary professional responsibility is towards:
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The performing organization
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The project sponsor
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All stakeholders
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Customers
Correct Answer
A. All stakeholdersExplanation
C - The project management team's professional responsibilities are not limited to any one of the stakeholders. The other choices are correct but not complete by themselves.Rate this question:
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- 46.
You are developing the project scope statement for a new project. Which of the following is NOT part of creating a project scope statement?
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Verify Scope
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Using the Project Charter
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Alternatives Identification
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Obtaining Plan Approval
Correct Answer
A. Verify ScopeExplanation
A- Verify Scope is the Monitoring & Controlling process for the Scope Management knowledge area. It doesn’t have anything to do with planning out the scope of the project—you do it as you complete
each project phase to make sure that your team has completed all of the project work.Rate this question:
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- 47.
Organizations can be categorized according to their operations style. Which two types of organizational systems are recognized by the PMBOK?
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Project -based and Non-project based
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Management driven or revenue driven
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Mature or immature
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Project management or program management
Correct Answer
A. Project -based and Non-project basedExplanation
A - Project-based organizations are those whose operations consist primarily of projects. Non-project based organizations often may lack management systems designed to support project needs efficiently and effectively.Rate this question:
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- 48.
Fill in the blank: _______________ means developing in steps and continuing by increments.
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Progressive management
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Iterative elaboration
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Waterfall development
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Progressive elaboration
Correct Answer
A. Progressive elaborationExplanation
D - Progressive elaboration is a characteristic of projects that allows a project management team to manage it to a greater level as the project evolves.Rate this question:
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- 49.
Your company is going to introduce a new service called Phone Home. This service will allow you to speak the name of the person you want to call into your cellular phone. To call home, you would simply speak the word home into the phone, and it will dial that number for you. Your company is taking advantage of the progress that has been made recently with voice recognition software. Initial projections show that market demand is very high for this product. This project came about as a result of which of the following?
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Marketing demand
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Customer request
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Business need
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Technological advance
Correct Answer
A. Technological advanceExplanation
This project came about as a result of a technological advance in voice recognition software. The company is introducing a new service called Phone Home that utilizes this technology. The service allows users to speak the name of the person they want to call into their cellular phone, making it convenient and easy to dial numbers. The initial projections also indicate a high market demand for this product, further emphasizing the significance of the technological advance in driving the development of this project.Rate this question:
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Oct 15, 2024Quiz Edited by
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Feb 25, 2013Quiz Created by
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